WinterFest

Bayne LLC served as the event management contractor for the 4th Annual Children’s Winter Wonderland Fest featuring Winter Challenge, a large-scale, family-focused literacy and engagement event hosted by the DC Public Library Foundation on behalf of DC Public Library. The event was designed to promote early literacy, family learning, and participation in DCPL programs, including Books from Birth, Beyond the Book, and the Winter Challenge.

Scope of Services
Bayne LLC provided full-service event planning, management, and execution, including development of a comprehensive work plan, timeline, and budget; procurement of all activity supplies, entertainment, audiovisual equipment, giveaways, and printed materials; coordination of a DJ and on-site promotional support; and recruitment and management of day-of staff, vendors, and volunteers. Bayne also procured photography and videography services and delivered a post-event report with documentation and expense reconciliation.

Operational Execution
The event featured multiple fully staffed activity stations, including a welcome and registration station, cookie decorating, winter writing and storytelling, face painting, movement and games, art stations, and a green-screen photobooth. Bayne managed crowd flow, station staffing, safety protocols, and accessibility considerations for hundreds of young children and caregivers over a three-hour program window.